Ever wonder what happens when Ready to Send turns a blank email into a response that sounds like you?
Although it's a magical experience, the process is easy to understand. Ready to Send follows a strategy that uses your preferences and past emails to create replies that match your voice.
Here's how it works.
Why Context Matters
Ready to Send works better when it understands the situation. The more it knows about your style, your relationship with the sender, and your conversation history, the better your replies will be.
This isn't about replacing you. It's about helping you respond faster while keeping your personal touch.
The Four Steps
Step 1: An Email Arrives
When someone emails you, Ready to Send notices. It looks at the email type, checks who sent it, and figures out what kind of response you'll need.
The system reads the email and prepares to build your reply.
Step 2: Gathering Information
Before writing anything, Ready to Send collects information from three places:
Your Settings: Ready to Send checks your preferences. These include things like "keep it professional" or "be casual with the marketing team." You can set different rules for different people.
Your Snippets: Ready to Send looks through your saved responses. If someone asks about your refund policy, it finds your refund snippet. This keeps your answers consistent and saves time on common questions. Need help setting up snippets? Our email snippets guide shows you how.
Your Email History: Ready to Send searches your past emails for context. It looks for previous conversations with this person so your reply makes sense. This helps maintain the flow of ongoing discussions.
Step 3: Creating the Reply
Now Ready to Send feeds all this information into an advanced AI model from either OpenAI, Anthropic, or Google. The system processes your preferences, relevant snippets, and conversation history to write a reply that sounds like you.
Step 4: Your Draft is Ready
Ready to Send gives you a complete email draft. It's not a template. It addresses the original message, uses your tone, and includes relevant information from your snippets and past conversations.
You can send it as-is or make quick edits. Either way, you're done in seconds instead of minutes.
What Users Say
People using Ready to Send report:
- 73% less time writing email replies
- 89% of drafts need little or no editing
- 2.3 hours saved every day
Want to see your potential time savings? Find out how much time AI email writers can save in different scenarios.
The Bottom Line
Ready to Send takes the work out of email replies. It uses your preferences, your content, and your history to create responses that sound like you.
You keep your personal touch. You just get it done faster.
Ready to try it? Start your free trial or check out our setup guide to get started.
For more email tips, browse our complete guide series.
